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M
ANAGING
C
OLOR
IN
O
FFICE
A
PPLICATIONS
20
M
ANAGING
C
OLOR
IN
O
FFICE
A
PPLICATIONS
The ColorWise color management system provides complete color management for jobs
printed from office applications and other applications that do not generate PostScript. This
chapter provides instructions for printing color documents from
printed from office applications and other applications that do not generate PostScript. This
chapter provides instructions for printing color documents from
Graphics Device Interface
(
GDI
) and
QuickDraw
applications, such as presentation, spreadsheet, and word processing
applications. Use these instructions with the Microsoft Office applications.
Using office applications
The Color Server must receive PostScript instructions to print an image or a document. Many
applications do not create these PostScript instructions, relying on the printer driver to create
them. Included in this category are most word processing, spreadsheet, and
applications do not create these PostScript instructions, relying on the printer driver to create
them. Included in this category are most word processing, spreadsheet, and
presentation
graphics
applications. These applications use Windows
GDI
to display and print when
running Windows, and Apple
QuickDraw
to display and print when running Mac OS.
The term “
office applications
” is used in this manual to refer to these GDI and QuickDraw
applications.
All office applications handle color similarly, using the same RGB color model used for the
color monitor. Most office applications allow you to choose colors from a palette of
preselected colors. Some allow you to add new colors to the palette using a color picker.
Although some applications allow you to specify color using the CMY, HSL, and HSV color
models, these applications always send RGB color data to the Color Server.
(An exception to this is a CMYK EPS file placed in the document, which is sent as
CMYK data.)
color monitor. Most office applications allow you to choose colors from a palette of
preselected colors. Some allow you to add new colors to the palette using a color picker.
Although some applications allow you to specify color using the CMY, HSL, and HSV color
models, these applications always send RGB color data to the Color Server.
(An exception to this is a CMYK EPS file placed in the document, which is sent as
CMYK data.)
When working with color in office applications, consider the following:
• The range of colors that can be displayed in RGB on your monitor is much larger than the
range of colors that can be printed on your printer. When you print the document,
out-of-gamut RGB colors are mapped to the colors your printer can produce.
out-of-gamut RGB colors are mapped to the colors your printer can produce.
• Office applications send only RGB data to the Color Server. You control the rendering
style of the color conversion with your selection of a
CRD
.
Each CRD uses a different color rendering style and has a different way of mapping
unprintable colors to the color gamut of your printer. For more information about color
rendering styles, see
unprintable colors to the color gamut of your printer. For more information about color
rendering styles, see
Color Printing
.
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