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5
USES OF DOCUMENT FILING
Several examples of how document filing can be used are provided below.
Quickly using a file
Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is
needed for a newly added participant.
As shown in the example, storing a job with the document filing function frees you of the need to rescan the original and
select settings, saving considerable time.
select settings, saving considerable time.
Convenient for managing frequently used documents
Example: Managing a large number of business forms
Application forms, report forms, and other business forms can be stored on the hard drive for easy retrieval, letting you
print the number of copies you need when you need them.
print the number of copies you need when you need them.
The handout was not saved using document filing
The handout was saved using document filing
Time required for selecting settings + Time required for
scanning the original + Time required for printing the copies
scanning the original + Time required for printing the copies
Not likely to be completed in time for the meeting...
Time required to call up the stored job + Time required to print
the copies
the copies
Printing is accomplished quickly and the handout is ready in
time for the meeting!
time for the meeting!
As indicated above, to obtain another set of output, the
settings must be selected all over again. If you don't remember
the settings, much effort may be expended to get the same
output result as the previous time.
settings must be selected all over again. If you don't remember
the settings, much effort may be expended to get the same
output result as the previous time.
The job can be called up and printed using the same settings
quickly and easily.
quickly and easily.
All the numerous original pages must be
scanned again.
scanned again.
Settings for job build, the ratio, and the
colour mode must all be selected again.
colour mode must all be selected again.
The scanned original pages are stored on
the hard drive. The file can be called up at
any time.
the hard drive. The file can be called up at
any time.
The settings selected at the time of copying
are also stored.
No need to redo the settings.
are also stored.
No need to redo the settings.
Paid holida
y forms?
Daily repor
t forms?
Business trip f
orms
?
Main Folder
File Name
User Name
Date
Paid holiday forms
Daily report forms
Business trip forms
All Files
Filter by Job
Batch Print
Name 1
Search
Custom Folder
Back
Name 1
Name 1
1
1
1
01/08/2005
01/08/2005
01/08/2005
Not using document filing
It takes time to find the form you need.
It takes time to find the form you need.
Using document filing
The desired form can be selected from the document filing
list with ease, and document management is efficient.
The desired form can be selected from the document filing
list with ease, and document management is efficient.
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