Read Sharp PRINT AUDIT (serv.man3) Handy Guide online
Network Print Audit
Site Survey Tutorial
Introduction
Once the Data Collection Agent is installed onto a network, it will take a few days for it to
gather enough information to create meaningful Site Survey Reports.
This tutorial uses the ‘printlog.dca’ file, which is a comma separated value format file,
included on the Site Survey CD. This is a test file that will enable you to become
accustomed to creating reports without using up valuable credits.
The exercise is designed to provide a step by step guide to importing a ‘.csv’ file into the Site
Survey report generation tool.
One of the benefits of using Site Survey is that it is a powerful consultancy tool. If you have
the Site Survey report generation tool, a customer, who has the Data Collection Agent
running on their network, could email the data file from their site to you, in order for you to
create the Site Survey report/s for them. This tutorial effectively takes you through that
scenario. It is important that you are provided with the relevant printer information (i.e.
hardware and consumable costs) from the customer if you are carrying out a consultancy
service for them.
All the information required to go through this tutorial with the .csv file provided is included in
the appropriate step.
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Initial Installation
From the Start menu, select Programs, Print Auditor, PA Site Survey.
When first activated, the Site Survey application will alert the user to the fact that there are
no credits available. This is to inform the user that credits are required to produce ‘live’
reports, however, to use the demonstration data it is not necessary to have any credits. The
addition of credits is discussed in a separate section. For the purposes of this tutorial clear
the information screen by selecting <OK>.
On screen Help
After the initial installation of the Site Survey software, it is important to activate the Help
Agent if you require on-screen assistance. The Agent has been programmed to guide you
through the process of creating a report.
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From the File menu, select Agent.
The following screen will appear.
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Select Enable Agent, and the on-screen help, Merlin, will be activated.
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By right hand clicking on Merlin, a help menu appears.
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By selecting help, Merlin will begin to guide you through each screen.
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If you wish to hide the agent, select Hide from the menu, which appears from the
right-hand click operation.
right-hand click operation.
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Step by Step Guide
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From the main screen of PA Site Survey, select File, Options.
The following screen will appear:
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This screen sets the default options for Site Survey report. Fill in the relevant details
so that the report will appear to your specification.
so that the report will appear to your specification.
•
The maximum single job limit enables you to set an alert feature that
details all individual jobs over the specified number of pages. Default =
500.
details all individual jobs over the specified number of pages. Default =
500.
•
Inclusion of capital cost – this enables you to set the period over which
the hardware capital cost depreciates. Default = 36. To exclude hardware
depreciation, set the count to 0.
the hardware capital cost depreciates. Default = 36. To exclude hardware
depreciation, set the count to 0.
•
List price discount – enables the user to set a standard percentage
discount off hardware prices. Default = 0
discount off hardware prices. Default = 0
•
Consumables discount - enables the user to set a standard percentage
discount off consumable prices. Default = 0
discount off consumable prices. Default = 0
•
Black & white toner coverage – enables you to set standard percentage
toner coverage. Default 5%.
toner coverage. Default 5%.
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Color toner coverage – enables you to alter the percentage color toner
coverage. Default 5%
coverage. Default 5%